Visas & Vaccinations
User Access Levels: 
Traveller | Travel Arranger (TA) | Travel Manager (TM) | Travel Account Manager (TAM)
Visas
Visas are a form of permission for a non-citizen to enter, transit or remain in a particular country for a specified period of time. Like passports, they are the documents that keep us safe and identifiable outside of our home borders. The travel platform allows the management of these travel documents.
Travel platform users can create and manage Visas via the Profiles - Documents section.
Add Visa
Select the + Add Visa option.
Visa mandatory fields are denoted with an * (asterisks).
Once all mandatory fields (*) have been completed select Save to store the Visa information.
Currently, there is no limit to the number of Visas that can be recorded in a traveller profile.
Edit/Delete Visas
Select the ⋮ icon to edit (🖉) or delete (🗑) a Visa if required.
A visa that has been edited or deleted, once finalised (saved) is unable to be restored or recovered.
Expiry Date Alerts/Notifications
A visa that has already expired or is scheduled to expire soon can result in delays in the travel request and booking processes or may mean the trip is unable to proceed.
Profiles are designed to avoid problems by providing alerts/notifications for Visas with an impending expiry date as well as any that have expired, as seen in the following examples.
Travel Platform
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The expiring soon notification will present when a Visa has less than eight (8) weeks validity remaining. An expired notification will remain until the expired Visa is deleted or modified (edit) to hold a future/current expiry date.
In addition to the notifications presented within the platform, a Visa Expiry reminder is emailed to the email address recorded in the Profile, as seen in the following example.
Vaccinations
While primarily focused on travellers COVID-19 vaccinations can be helpful in travel planning as many international countries have requirements, other vaccinations such as Yellow Fever and Influenza that can also be needed to enter and transit countries may also be recorded.
Travel platform users can create and manage Vaccinations via the Profiles - Documents section.
The traveller is however probably best to record and manage this “medical” related information.
Add Vaccination
Select the + Add Vaccine option.
To add a new vaccination, select the + Add Vaccine option.
Vaccination mandatory fields are denoted with an * (asterisks).
If Vaccine Type “COVID-19” is selected, a Vaccine Name selection list is presented as an additional mandatory field.
Once all mandatory fields (*) have been completed select Save to store the Vaccine information.
Currently, Vaccinations recorded in the travel platform are not sent to integrated systems such as GDS (e.g. Amadeus), OBT (e.g. Serko) and TMS (e.g. Tramada).
Edit/Delete Vaccination
Select the ⋮ icon to edit (🖉) or delete (🗑) a Vaccination, if required.
A vaccination that has been edited or deleted, once finalised (saved) is unable to be restored or recovered.